Supplier Diversity Program

Purchasing at Spectrum Brands

Purchase Order Process

Spectrum Brands, Inc. uses SAP R/3 software for their company-wide information system.

• Purchase Orders will be sent via fax or EDI. Purchase orders will not be mailed. Notify the Corporate Purchasing Department with any changes in your address, phone number or fax number.
• Terms and Conditions will not be sent with each new order. Faxed purchase orders will print only on one side. Our Terms and Conditions are included in the Supplier booklet for future reference.
• Spectrum Brands, Inc. will accept only those shipments whose quantities are precise to the quantities stated on the purchase order. Any differences in quantities must be pre-approved with the buyer/planner at the receiving location prior to shipment. For any shipments received in excess of the purchase order quantity, at Spectrum Brands, Inc.’s option, the excess portion will be refused and shipped back to you freight collect with an administrative fee. Suppliers who are measured on our supplier measurement system will be penalized accordingly.
• All shipping documents and packing lists must include the following information:
  • Complete SAP generated purchase order number
  • Purchase order line number (referenced as “item” number within SAP)
  • Ship to location
  • Spectrum Brands, Inc. part number (referenced as “material” number within SAP)
  • Quantity

Payment Process

• Spectrum Brands, Inc. utilizes a preferred supplier payment procedure called “evaluated receipt settlement” (ERS). ERS simplifies the payment process for both Spectrum Brands, Inc. and the supplier by eliminating the need for invoices.
  
  ERS automatically creates an invoice when a receipt is entered at our receiving location. The payment will be based on the purchase order price and purchase order payment terms. Therefore, any purchase order quantity or pricing discrepancy must be corrected with your buyer prior to shipment.
  
  With ERS the supplier should not generate an invoice. Spectrum Brands, Inc. may charge a $200 administration fee for each unnecessary invoice received.
  
  ERS, however, does not cover any tooling, set up charges or prepaid freight not included on the Purchase Order. These require a separate invoice to cover these charges.

• For suppliers not using ERS, invoice should be sent to:
  Spectrum Brands, Inc.
  Attn: Accounts Payable
  P.O. Box 44960
  Madison, WI
  USA 53744-4960

• All invoices must include the following information:
  • Complete SAP generated purchase order number
  • Purchase order line item number
  • Ship to location
  • Supplier account number
  • Spectrum Brands, Inc. part number
  • Unit price